EWA Information & Infrastructure Technologies, Inc.
AUTHORIZED FEDERAL SUPPLY SERVICE
INFORMATION TECHNOLOGY SCHEDULE PRICE
LIST
GENERAL
PURPOSE COMMERCIAL INFORMATION TECHNOLOGY
EQUIPMENT, SOFTWARE AND SERVICES
Special Item No. 132-51 Information Technology Professional Services
Note: All non-professional
labor categories must be incidental to and used solely to support hardware,
software and/or professional services, and cannot be purchased separately.
|
FPDS Code D301 |
IT Facility Operation and Maintenance |
|
FPDS Code D302 |
IT Systems Development Services |
|
FPDS Code D306 |
IT Systems Analysis Services |
|
FPDS Code D307 |
Automated Information Systems Design and Integration Services |
|
FPDS Code D308 |
Programming Services |
|
FPDS Code D310 |
IT Backup and Security Services |
|
FPDS Code D311 |
IT Data Conversion Services |
|
FPDS Code D313 |
Computer Aided Design/Computer Aided Manufacturing (CAD/CAM) Services |
|
FPDS Code D316 |
IT Network Management Services |
|
FPDS Code D317 |
Automated News Services, Data Services, or Other Information Services |
|
FPDS Code D399 Other Information Technology Services, Not Elsewhere Classified |
Other Information Technology Services, Not Elsewhere Classified |
EWA
Information & Infrastructure Technologies, Inc.
Tel.: 703-478-7600 Fax:
703-478-7654
www.ewa-iit.com
Contract
Number: GS-35F-0665J
Revision of
Period Covered by Contract:
General
Services Administration
Federal
Supply Service
Products and ordering information in this Authorized FSS Information Technology Schedule Price List are also available on the GSA Advantage! System. Agencies can browse GSA Advantage! by accessing the Federal Supply Service’s Home Page via the Internet at http://www.fss.gsa.gov/
Table of Contents
Section Page
Information for Ordering Activities 3
Terms & Conditions Applicable to IT Professional Services 12
Labor Category Pricing 18
Labor Category Descriptions 21
Procurement Programs Preamble
Blanket Purchase Agreements 28
Contractor Team Arrangements 31
INFORMATION FOR ORDERING
ACTIVITIES
APPLICABLE TO ALL
SPECIAL ITEM NUMBERS
SPECIAL NOTICE TO AGENCIES: Small Business Participation
SBA strongly supports the participation of small
business concerns in the Federal Supply Schedules Program. To enhance Small
Business Participation SBA policy allows agencies to include in their
procurement base and goals, the dollar value of orders expected to be placed
against the Federal Supply Schedules, and to report accomplishments against
these goals.
For orders exceeding the micropurchase
threshold, FAR 8.404 requires agencies to consider the catalogs/pricelists of
at least three schedule contractors or consider reasonably available
information by using the GSA Advantage!ä
on-line shopping service
(www.fss.gsa.gov). The catalogs/pricelists, GSA Advantage!ä and
the Federal Supply Service Home Page (www.fss.gsa.gov) contain information on a
broad array of products and services offered by small business concerns.
This information should be used as a tool to assist ordering activities in meeting or exceeding established small business goals. It should also be used as a tool to assist in including small, small disadvantaged, and women-owned small businesses among those considered when selecting price lists for a best value determination.
For orders exceeding the micropurchase
threshold, customers are to give preference to small business concerns when two
or more items at the same delivered price will satisfy their requirement.
1. Geographic Scope of Contract:
Domestic delivery
is delivery within the 48 contiguous states,
Overseas delivery
is delivery to points outside of the 48 contiguous states,
Offerors are requested to check one of the following boxes:
[X] The Geographic Scope of Contract will be domestic and overseas delivery.
[ ] The Geographic Scope of Contract will be overseas delivery only.
[ ] The Geographic Scope of Contract will be domestic delivery only.
2. EWA IIT's Ordering Address and
Payment Information:
Ordering Address: Payment
Information:
EWA Information &
Infrastructure Technologies, Inc. Bank
of
Herndon, VA 20171 ABA
#111000012
Attn: Glenda Richmond Account
#3750623446
Contractors are required to accept the credit
card for payments equal to or less than the micro‑purchase threshold for oral or written delivery orders. Credit cards will not be acceptable for payment above the micropurchase
threshold. In addition, bank account
information for wire transfer payments will be shown on the invoice.
The following telephone number(s) can be used by ordering agencies to obtain technical and/or ordering assistance:
703-478-7606//7607.
3. LIABILITY FOR INJURY OR DAMAGE
EWA IIT shall not be liable for any injury to Government personnel or damage to Government property arising from the use of equipment maintained by EWA IIT, unless such injury or damage is due to the fault or negligence of EWA IIT.
4. Statistical Data for Government
Ordering Office Completion of Standard Form 279:
Block 9: G. Order/Modification Under Federal Schedule
Block 16: Data Universal Numbering System (DUNS) Number: 00-292-6058
Block 30: Type of Contractor: Large Business
Block 31: Woman-Owned Small Business: No
Block 36: EWA IIT's Taxpayer Identification Number (TIN): 54-1852462
4a. CAGE Code: 1B9N8
4b. EWA IIT has registered with the Central Contractor Registration Database.
5. FOB Destination
6. DELIVERY SCHEDULE
a. TIME OF DELIVERY: EWA IIT shall deliver to destination within the number of calendar days after receipt of order (ARO), as set forth below:
SPECIAL ITEM NUMBER DELIVERY TIME (Days ARO)
132-51
As negotiated between IIT and the ordering agency.
Expedited Delivery Times are Negotiated between EWA IIT and the ordering agency.
b. URGENT
REQUIREMENTS: When the Federal Supply
Schedule contract delivery period does not meet the bona fide urgent delivery
requirements of an ordering agency, agencies are encouraged, if time permits,
to contact EWA IIT for the purpose of obtaining accelerated delivery. EWA IIT shall reply to the inquiry within 3
workdays after receipt. (Telephonic
replies shall be confirmed by EWA IIT in writing.) If EWA IIT offers an accelerated delivery
time acceptable to the ordering agency, any order(s) placed pursuant to the
agreed upon accelerated delivery time frame shall be delivered within this
shorter delivery time and in accordance with all other terms and conditions of
the contract.
7. Discounts: Prices shown are NET Prices; Basic Discounts
have been deducted.
Government Educational
Institutions receive the same discount as all other Government customers
8. Trade Agreements Act of 1979, as
amended:
All items are
9. Statement Concerning Availability of Export Packing: Not available.
10. Small Requirements: The minimum dollar value of orders to be
issued is $500.00
11. Maximum Order: (All dollar amounts are
exclusive of any discount for prompt payment.)
Special Item Number 132-51 - Information Technology
(IT) Professional Services
a. The maximum dollar value per order
for all IT Professional services will be $500,000.
12. USE OF FEDERAL SUPPLY SERVICE INFORMATION TECHNOLOGY SCHEDULE CONTRACTS. In accordance with FAR
8.404:
[NOTE: Special
ordering procedures have been established for Special Item Number (SIN) 132-51
IT Professional Services; refer to the terms and conditions for this SIN.]
Orders placed pursuant
to a Multiple Award Schedule (MAS), using the procedures in FAR 8.404, are
considered to be issued pursuant to full and open competition. Therefore, when placing orders under Federal
Supply Schedules, ordering activities need not seek further competition,
synopsize the requirement, make a separate determination of fair and reasonable
pricing, or consider small business set-asides in accordance with subpart
19.5. GSA has already determined the
prices of items under schedule contracts to be fair and reasonable. By placing an order against a schedule using
the procedures outlined below, the ordering office has concluded that the order
represents the best value and results in the lowest overall cost alternative
(considering price, special features, administrative costs, etc.) to meet the
ordering activity's needs.
a. Orders placed at or
below the micro-purchase threshold. Ordering
offices can place orders at or below the micro-purchase threshold with any
Federal Supply Schedule Contractor.
b. Orders exceeding the micro-purchase
threshold but not exceeding the
maximum order threshold. Orders should be placed with the Schedule
Contractor that can provide the supply or service that represents the best
value. Before placing an order, ordering
offices should consider reasonably available information about the supply or service
offered under MAS contracts by using the “GSA Advantage!” on-line shopping
service, or by reviewing the catalogs/pricelists of at least three Schedule
Contractors and selecting the delivery and other options available under the
schedule that meets the agency’s needs.
In selecting the supply or service representing the best value, the
ordering activity may consider--
(1) Special
features of the supply or service that are required in effective program
performance and that are not provided by a comparable supply or service;
(2) Trade-in
considerations;
(3) Probable
life of the item selected as compared with that of a comparable item;
(4) Warranty
considerations;
(5) Maintenance
availability;
(6) Past
performance; and
(7) Environmental
and energy efficiency considerations.
c. Orders exceeding the
maximum order threshold. Each schedule contract has an established
maximum order threshold. This threshold
represents the point where it is advantageous for the ordering activity to seek
a price reduction. In addition to
following the procedures in paragraph b, above, and before placing an order
that exceeds the maximum order threshold, ordering activities shall--
Review additional
Schedule Contractors’
(1)
catalogs/price
lists or use the “GSA Advantage!” on-line shopping
service;
(2) Based
upon the initial evaluation, generally seek price reductions from the Schedule
Contractor(s) appearing to provide the best value (considering price and other
factors); and
(3) After
price reductions have been sought, place the order with the Schedule Contractor
that provides the best value and results in the lowest overall cost
alternative. If further price reductions
are not offered, an order may still be placed, if the ordering activity
determines that it is appropriate.
NOTE: For orders exceeding the maximum order
threshold, EWA IIT may:
(1) Offer a new lower price for this requirement
(the Price Reductions clause is not applicable to orders placed over the
maximum order in FAR 52.216-19 Order Limitations);
(2)
Offer the lowest price available under the contract; or
(3)
Decline the order (orders must be returned in accordance with FAR
52.216-19).
d. Blanket purchase agreements (BPAs). The
establishment of Federal Supply Schedule BPAs is permitted when following the
ordering procedures in FAR 8.404. All
schedule contracts contain BPA provisions.
Ordering activities may use BPAs to establish accounts with Contractors
to fill recurring requirements. BPAs
should address the frequency of ordering and invoicing, discounts, and delivery
locations and times.
e. Price reductions. In addition to the circumstances outlined in
paragraph c, above, there may be instances when ordering activity will find it
advantageous to request a price reduction.
For example, when the ordering office finds a schedule supply or service
elsewhere at a lower price or when a BPA is being established to fill recurring
requirements, requesting a price reduction could be advantageous. The potential volume of orders under these
agreements, regardless of the size of the individual order, may offer the
ordering office the opportunity to secure greater discounts. Schedule Contractors are not required to pass
on to all schedule users a price reduction extended only to an individual
agency for a specific order.
f. Small business. For orders exceeding the micro-purchase
threshold, ordering activities should give preference to the items of small
business concerns when two or more items at the same delivered price will
satisfy the requirement.
g.
Documentation.
Orders should be documented, at a minimum, by identifying the contractor
the item was purchased from, the item purchased, and the amount paid. If an ordering activity in excess of the
micro-purchase threshold is defined so as to require a particular brand name,
product, or feature of a product peculiar to one manufacturer, thereby
precluding consideration of a product manufactured by another contractor, the ordering
activity shall include an explanation in the file as to why the particular
brand name, product, or feature is essential to satisfy the agency’s needs.
13. FEDERAL INFORMATION
TECHNOLOGY/TELECOMMUNICATION STANDARDS REQUIREMENTS: ordering activities acquiring products from
this Schedule must comply with the provisions of the Federal Standards Program,
as appropriate (reference: NIST Federal
Standards Index). Inquiries to determine
whether or not specific products listed herein comply with Federal Information
Processing Standards (FIPS) or Federal Telecommunication Standards (FED-STDS),
which are cited by ordering offices, shall be responded to promptly by EWA IIT.
13.1 FEDERAL INFORMATION PROCESSING STANDARDS PUBLICATIONS (FIPS PUBS): Information Technology products under this Schedule that do not conform to Federal Information Processing Standards (FIPS) should not be acquired unless a waiver has been granted in accordance with the applicable "FIPS Publication."
Federal Information Processing
Standards Publications (FIPS PUBS) are issued by the U.S. Department of
Commerce, National Institute of Standards and Technology (NIST), pursuant to
National Security Act. Information
concerning their availability and applicability should be obtained from the
National Technical Information Service (NTIS),
13.2 FEDERAL TELECOMMUNICATION STANDARDS
(FED-STDS): Telecommunication
products under this Schedule that do not conform to Federal Telecommunication
Standards (FED-STDS) should not be acquired unless a waiver has been granted in
accordance with the applicable "FED-STD." Federal Telecommunication Standards are
issued by the U.S.
Department of Commerce, National Institute of Standards and Technology (NIST),
pursuant to National Security Act. Ordering information and information
concerning the availability of FED-STDS should be obtained from the GSA,
Federal Supply Service, Specification Section, 470 East L’Enfant Plaza,
14. CONTRACTOR TASKS / SPECIAL REQUIREMENTS (C-FSS-370) (NOV 2001)
(a) Security Clearances: The Contractor may be required to
obtain/possess varying levels of security clearances in the performance of
orders issued under this contract. All
costs associated with obtaining/possessing such security clearances should be
factored into the price offered under the Multiple Award Schedule.
(b) Travel:
The Contractor may be required to travel in performance of orders issued
under this contract. Allowable travel
and per diem charges are governed by Pub .L. 99-234 and FAR Part 31, and are
reimbursable by the ordering agency or can be priced as a fixed price item on
orders placed under the Multiple Award Schedule. The Industrial Funding Fee does NOT apply to
travel and per diem charges.
(c) Certifications, Licenses and
Accreditations: As a commercial
practice, the Contractor may be required to obtain/possess any variety of
certifications, licenses and accreditations for specific FSC/service code
classifications offered. All costs
associated with obtaining/ possessing such certifications, licenses and
accreditations should be factored into the price offered under the Multiple
Award Schedule program.
(d) Insurance:
As a commercial practice, the Contractor may be required to
obtain/possess insurance coverage for specific FSC/service code classifications
offered. All costs associated with
obtaining/possessing such insurance should be factored into the price offered
under the Multiple Award Schedule program.
(e) Personnel:
The Contractor may be required to provide key personnel, resumes or
skill category descriptions in the performance of orders issued under this
contract. Ordering activities may
require agency approval of additions or replacements to key personnel.
(f) Organizational Conflicts of Interest: Where there may be an organizational conflict
of interest as determined by the ordering agency, the Contractor’s
participation in such order may be restricted in accordance with FAR Part 9.5.
(g) Documentation/Standards: The Contractor may be requested to provide
products or services in accordance with rules, regulations, OMB orders,
standards and documentation as specified by the agency’s order.
(h) Data/Deliverable Requirements: Any required data/deliverables at the
ordering level will be as specified or negotiated in the agency’s order.
(i) Government-Furnished Property: As specified by the agency’s order, the Government may provide property, equipment, materials or resources as necessary.
(j) Availability of Funds: Many Government agencies’ operating funds are appropriated for a specific fiscal year. Funds may not be presently available for any orders placed under the contract or any option year. The Government’s obligation on orders placed under this contract is contingent upon the availability of appropriated funds from which payment for ordering purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are available to the ordering Contracting Officer.
15. CONTRACT ADMINISTRATION FOR ORDERING ACTIVITIES: Any ordering activity, with respect to any one or more delivery orders placed by it under this contract, may exercise the same rights of termination as might the GSA Contracting Officer under provisions of FAR 52.212-4, paragraphs (l) Termination for the ordering activity’s convenience, and (m) Termination for Cause (See C.1.)
16. GSA Advantage!
GSA Advantage!
is an on-line, interactive electronic information and
ordering system that provides on-line access to vendors' schedule prices with
ordering information. GSA Advantage! will
allow the user to perform various searches across all contracts including, but
not limited to:
(1) Manufacturer;
(2) Manufacturer's Part Number; and
(3) Product categories.
Agencies can browse GSA Advantage! by accessing the Internet World Wide Web utilizing a browser (ex.: Netscape). The Internet address is http://www.fss.gsa.gov/.
17. PURCHASE OF OPEN MARKET ITEMS
NOTE: Open Market Items are also known as incidental items, noncontract items, non-Schedule items, and items not on a Federal Supply Schedule contract. ODCs (Other Direct Costs) are not part of this contract and should be treated at open market purchases. Ordering Activities procuring open market items must follow FAR 8.401(d).
For administrative convenience, an ordering activity contracting officer may add items not on the Federal Supply Multiple Award Schedule (MAS) -- referred to as open market items -- to a Federal Supply Schedule blanket purchase agreement (BPA) or an individual task or delivery order, only if-
(1) All applicable acquisition regulations pertaining to the purchase of the items not on the Federal Supply Schedule have been followed (e.g., publicizing (Part 5), competition requirements (Part 6), acquisition of commercial items (Part 12), contracting methods (Parts 13, 14, and 15), and small business programs (Part 19));
(2) The ordering activity contracting officer has determined the price for the items not on the Federal Supply Schedule is fair and reasonable;
(3) The items are clearly labeled on the order as items not on the Federal Supply Schedule; and
(4) All clauses applicable to items not on the Federal Supply Schedule are included in the order.
18. CONTRACTOR COMMITMENTS, WARRANTIES AND REPRESENTATIONS
a. For the purpose of this contract, commitments, warranties and representations include, in addition to those agreed to for the entire schedule contract:
(1) Time of delivery/installation quotations for individual orders;
(2) Technical representations and/or warranties of products concerning performance, total system performance and/or configuration, physical, design and/or functional characteristics and capabilities of a product/equipment/ service/software package submitted in response to requirements which result in orders under this schedule contract.
(3) Any representations and/or warranties concerning the products made in any literature, description, drawings and/or specifications furnished by EWA IIT.
b. The above is not intended to encompass items not currently covered by the GSA Schedule contract.
19. OVERSEAS ACTIVITIES
The terms and conditions of this
contract shall apply to all orders for installation, maintenance and repair of equipment
in areas listed in the pricelist outside the 48 contiguous states and the
None
Upon request of the Contractor, the ordering activity may provide the Contractor with logistics support, as available, in accordance with all applicable ordering activity regulations. Such ordering activity support will be provided on a reimbursable basis, and will only be provided to the Contractor's technical personnel whose services are exclusively required for the fulfillment of the terms and conditions of this contract.
20. BLANKET PURCHASE AGREEMENTS (BPAs)
Federal Acquisition Regulation (FAR) 13.303-1(a) defines Blanket Purchase Agreements (BPAs) as “…a simplified method of filling anticipated repetitive needs for supplies or services by establishing ‘charge accounts’ with qualified sources of supply.” The use of Blanket Purchase Agreements under the Federal Supply Schedule Program is authorized in accordance with FAR 13.303-2(c)(3), which reads, in part, as follows:
“BPAs may be established with Federal Supply Schedule Contractors, if not inconsistent with the terms of the applicable schedule contract.”
Federal Supply Schedule contracts contain BPA provisions to enable schedule users to maximize their administrative and purchasing savings. This feature permits schedule users to set up “accounts” with Schedule Contractors to fill recurring requirements. These accounts establish a period for the BPA and generally address issues such as the frequency of ordering and invoicing, authorized callers, discounts, delivery locations and times. Agencies may qualify for the best quantity/volume discounts available under the contract, based on the potential volume of business that may be generated through such an agreement, regardless of the size of the individual orders. In addition, agencies may be able to secure a discount higher than that available in the contract based on the aggregate volume of business possible under a BPA. Finally, Contractors may be open to a progressive type of discounting where the discount would increase once the sales accumulated under the BPA reach certain prescribed levels. Use of a BPA may be particularly useful with the new Maximum Order feature. See the Suggested Format, contained in this Schedule Pricelist, for customers to consider when using this purchasing tool.
21. CONTRACTOR
TEAM ARRANGEMENTS
Contractors participating in contractor team arrangements must abide by all terms and conditions of their respective contracts. This includes compliance with Clauses 552.238-74, Industrial Funding Fee and Sales Reporting, i.e., each contractor (team member) must report sales and remit the IFF for all products and services provided under its individual contract.
22.
INSTALLATION, DEINSTALLATION, REINSTALLATION
The Davis-Bacon Act (40 U.S.C. 276a-276a-7) provides that contracts in excess of $2,000 to which the United States or the District of Columbia is a party for construction, alteration, or repair (including painting and decorating) of public buildings or public works with the United States, shall contain a clause that no laborer or mechanic employed directly upon the site of the work shall received less than the prevailing wage rates as determined by the Secretary of Labor. The requirements of the Davis-Bacon Act do not apply if the construction work is incidental to the furnishing of supplies, equipment, or services. For example, the requirements do not apply to simple installation or alteration of a public building or public work that is incidental to furnishing supplies or equipment under a supply contract. However, if the construction, alteration or repair is segregable and exceeds $2,000, then the requirements of the Davis-Bacon Act applies.
The ordering activity issuing the task order against this contract will be responsible for proper administration and enforcement of the Federal labor standards covered by the Davis-Bacon Act. The proper Davis-Bacon wage determination will be issued by the ordering activity at the time a request for quotations is made for applicable construction classified installation, deinstallation, and reinstallation services under SIN 132-8.
23. SECTION
508 COMPLIANCE.
If applicable, Section 508 compliance information on the supplies and services in this contract are available in Electronic and Information Technology (EIT) at the following:
EWA IIT website www.ewa-iit.com
The EIT standard can be found at: www.Section508.gov/.
24. PRIME
CONTRACTOR ORDERING FROM FEDERAL SUPPLY SCHEDULES.
Prime Contractors (on cost reimbursement contracts) placing orders under Federal Supply Schedules, on behalf of an ordering activity, shall follow the terms of the applicable schedule and authorization and include with each order –
(a) A copy of the authorization from the ordering activity with whom the contractor has the prime contract (unless a copy was previously furnished to the Federal Supply Schedule contractor); and
(b) The following statement:
This order is placed under written authorization from _______ dated _______. In the event of any inconsistency between the terms and conditions of this order and those of your Federal Supply Schedule contract, the latter will govern.
25. INSURANCE—WORK ON A GOVERNMENT
INSTALLATION (JAN 1997)(FAR 52.228-5)
(a) The
Contractor shall, at its own expense, provide and maintain during the entire
performance of this contract, at least the kinds and minimum amounts of
insurance required in the Schedule or elsewhere in the contract.
(b) Before
commencing work under this contract, the Contractor shall notify the
Contracting Officer in writing that the required insurance has been
obtained. The policies evidencing
required insurance shall contain an endorsement to the effect that any
cancellation or any material change adversely affecting the Government's
interest shall not be effective—
(1) For
such period as the laws of the State in which this contract is to be performed
prescribe; or
(2) Until 30 days after the insurer
or the Contractor gives written notice to the Contracting Officer, whichever
period is longer.
(c) The
Contractor shall insert the substance of this clause, including this paragraph
(c), in subcontracts under this contract that require work on a Government
installation and shall require subcontractors to provide and maintain the
insurance required in the Schedule or elsewhere in the contract. The Contractor shall maintain a copy of all
subcontractors' proofs of required insurance, and shall make copies available
to the Contracting Officer upon request.
TERMS AND CONDITIONS APPLICABLE TO INFORMATION TECHNOLOGY (IT)
PROFESSIONAL SERVICES (SPECIAL ITEM NUMBER 132-51)
1. SCOPE
a. The prices, terms and conditions
stated under Special Item Number 132-51 Information Technology Professional
apply exclusively to IT Services within the scope of this Information
Technology Schedule.
b. EWA IIT shall
provide services at EWA IIT’s facility and/or at the ordering activity
location, as agreed to by EWA IIT and the ordering activity.
2. PERFORMANCE INCENTIVES
a. Performance incentives may be agreed upon between the Contractor and the ordering activity on individual fixed price orders or Blanket Purchase Agreements under this contract in accordance with this clause.
b. The ordering activity must establish a maximum performance incentive price for these services and/or total solutions on individual orders or Blanket Purchase Agreements.
c. Incentives
should be designed to relate results achieved by the contractor to specified
targets. To the maximum extent
practicable, ordering activities shall consider establishing incentives where
performance is critical to the ordering activity’s mission and incentives are
likely to motivate the contractor.
Incentives shall be based on objectively measurable tasks.
3. ORDERING PROCEDURES FOR SERVICES
(REQUIRING A STATEMENT OF WORK)
(G-FCI-920) (MAR 2003)
FAR 8.402 contemplates that GSA may occasionally find it necessary to establish special ordering procedures for individual Federal Supply Schedules or for some Special Item Numbers (SINs) within a Schedule. GSA has established special ordering procedures for services that require a Statement of Work. These special ordering procedures take precedence over the procedures in FAR 8.404 (b)(2) through (b)(3).
When ordering services over $100,000, Department of Defense (DOD) ordering offices and non-DOD agencies placing orders on behalf of the DOD must follow the policies and procedures in the Defense Federal Acquisition Regulation Supplement (DFARS) 208.404-70 – Additional ordering procedures for services. When DFARS 208.404-70 is applicable and there is a conflict between the ordering procedures contained in this clause and the additional ordering procedures for services in DFARS 208.404-70, the DFARS procedures take precedence.
GSA has determined that the prices for services contained in the contractor’s price list applicable to this Schedule are fair and reasonable. However, the ordering activity using this contract is responsible for considering the level of effort and mix of labor proposed to perform a specific task being ordered and for making a determination that the total firm-fixed price or ceiling price is fair and reasonable.
(a) When ordering services, ordering activities shall—
(1) Prepare a Request (Request for Quote or other communication tool):
(i) A statement of work (a performance-based statement of work is preferred) that outlines, at a minimum, the work to be performed, location of work, period of performance, deliverable schedule, applicable standards, acceptance criteria, and any special requirements (i.e., security clearances, travel, special knowledge, etc.) should be prepared.
(ii) The request should include the statement of work and request the contractors to submit either a firm-fixed price or a ceiling price to provide the services outlined in the statement of work.
A firm-fixed price order shall be requested, unless the ordering activity makes a determination that it is not possible at the time of placing the order to estimate accurately the extent or duration of the work or to anticipate cost with any reasonable degree of confidence. When such a determination is made, a labor hour or time-and-materials proposal may be requested. The firm-fixed price shall be based on the rates in the schedule contract and shall consider the mix of labor categories and level of effort required to perform the services described in the statement of work. The firm-fixed price of the order should also include any travel costs or other incidental costs related to performance of the services ordered, unless the order provides for reimbursement of travel costs at the rates provided in the Federal Travel or Joint Travel Regulations. A ceiling price must be established for labor-hour and time-and-materials orders.
(iii) The request may ask the contractors, if necessary or appropriate, to submit a project plan for performing the task, and information on the contractor’s experience and/or past performance performing similar tasks.
(iv) The request shall notify the contractors what basis will be used for selecting the contractor to receive the order. The notice shall include the basis for determining whether the contractors are technically qualified and provide an explanation regarding the intended use of any experience and/or past performance information in determining technical qualification of responses. If consideration will be limited to schedule contractors who are small business concerns as permitted by paragraph (2) below, the request shall notify the contractors that will be the case.
(2) Transmit the Request to Contractors:
Based upon an initial evaluation of catalogs and price lists, the ordering activity should identify the contractors that appear to offer the best value (considering the scope of services offered, pricing and other factors such as contractors’ locations, as appropriate) and transmit the request as follows:
NOTE: When buying IT professional services under SIN 132—51 ONLY, the ordering office, at its discretion, may limit consideration to those schedule contractors that are small business concerns. This limitation is not applicable when buying supplies and/or services under other SINs as well as SIN 132-51. The limitation may only be used when at least three (3) small businesses that appear to offer services that will meet the agency’s needs are available, if the order is estimated to exceed the micro-purchase threshold.
(i) The request should be provided to at least three (3) contractors if the proposed order is estimated to exceed the micro-purchase threshold, but not exceed the maximum order threshold.
(ii) For proposed orders exceeding the maximum order threshold, the request should be provided to additional contractors that offer services that will meet the ordering activity’s needs.
(iii) In addition, the request shall be provided to any contractor who specifically requests a copy of the request for the proposed order.
(iv) Ordering activities should strive to minimize the cont